California Institute of the Arts
CalArts Information Technology


Project Information Form


This form is intended to be used to inform CalArts IT about new projects and technology (software or hardware) being considered or purchased at CalArts. Submitting this information will allow CalArts IT to evaluate IT's involvement against existing project and time commitments. The earlier in the project you can provide this information, the better, so that CalArts IT has a chance to ensure that resources are available for your project or new technology.

Submitted by*
Is this project originating with a department or a school?*
An executive sponsor is a senior executive who sets project expectations, provides resources, and ensures the project aligns with institute goals. If you do not yet know who the executive sponsor is, please enter TBD.
Technology can refer to any software or hardware purchases
When do you expect the project to begin? If purchasing technology, when did you or will you purchase the technology?
Enter a specific date if known, otherwise enter a term or year (e.g. "Before Fall 2023")
CalArts takes accessibility seriously. Have you requested a VPAT (accessibility documentation) from the vendor?*
Please provide the VPAT file
No File Chosen
File uploads may not work on some mobile devices.
CalArts takes privacy and security seriously. Have you requested a HECVAT (privacy and security documentation) from the vendor?*
Please provide the HECVAT file
No File Chosen
File uploads may not work on some mobile devices.
Does the product include an AI component?*
If the product includes an AI component, do you intend to use it?
What is the purpose or catalyst for the project or technology purchase? (e.g. "As part of the financial literacy initiative, Financial Aid is bringing in a scholarship platform that helps students with being connected to scholarship opportunities both at the institute and outside, namely ScholarshipUniverse.")
What are the benefits of the project or of introducing new technology? (e.g. "Concord provides full tracking of changes and feedback/approval, allows for fully digital processes and workflows, and expedites the creation of new contracts through templates and clause libraries.")
e.g. "Project Scope: Deploy Concord, configure admin options, enroll initial users, training for initial users"

CalArts IT involvement

Will the project or the deployment of the new technology require assistance from CalArts IT?*
Provide as much information as you currently have available regarding the major milestones and tasks along with known deadlines.
Provide as much information as you currently have. Do you need servers, SSO configuration, data integration, or any other services that CAIT provides?
Technical documentation
No File Chosen
File uploads may not work on some mobile devices.
If you have received a project plan and/or technical documentation from a vendor, upload that document here.
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